COVID-19 Guidance for UT System Administration Employees
The UT System Administration (UTSA) is taking preventive measures to ensure the health and safety of staff members while also ensuring the continuity of business operations during the COVID-19 coronavirus pandemic.
Holiday Safety Precautions
As we enter the holiday season, we want to make sure you and your family – at home and at work – stay safe. COVID-19 case counts continue to rise, and it’s more important than ever to remain vigilant to protect our health.
The CDC has recently released guidance to make the holidays safer. Out of an abundance of caution, supervisors are encouraged to work with their teams on their remote work plans to reduce the number of staff working in the office through January 11. In addition, if you are planning to travel out of town, please coordinate with your supervisor to ensure your ability to work from home for two weeks after your travel dates.
The flu shot is one of the required and recommended vaccines under UT’s emergency resolution. Learn how to verify once you’ve received the vaccine.
Phased Reintegration Plan
The University of Tennessee System Administration has implemented a phased reintegration plan in response to the COVID-19 pandemic. This plan applies to UTSA employees and can differ slightly from campus re-entry plans.
Printable Signage for Department Use
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UT System Administration employees awaiting test results or receive a positive test must notify their supervisor as soon as possible and complete the self-isolation form.
This form can be used for requesting an alternative work schedule; requesting annual, sick or administrative leave; or are absent for reasons related to COVID-19. This form may be completed by the affected employee or the affected employee’s supervisor.
More Resources for Employees
Guidance and resources specific to the more than 300 UT System Administration staff members working in Knoxville, Nashville and other parts of the state and country is archived below.
Under the Families First Coronavirus Response Act
The Families First Coronavirus Response Act requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19.
These provisions will apply from April 1, 2020 through December 31, 2020.
UT System Administration staff members will still be encouraged to work remotely after May 4 but may return to their office following specific guidelines. Guidance for Knoxville-area employees working from home is available regarding:
- Conference Calling and Online Meetings
- File Storage and Sharing
- Remote Connection to Office Computers
IT security also is important while working remotely, and instructions are available for:
- Securing remote networks
- Installing security software
- Accessing and storing University information on personally owned devices
There are several online classes and video training opportunities available in K@TE for all UT employees. Relevant topics include working remote and preventing the spread of the coronavirus.
To access training,
- Log into kate.tennessee.edu.
- Type “Coronavirus” into the search bar in the top right-hand corner.
- Select your desired video course by clicking on the title or image thumbnail.
- Click “Launch”.
- Click the play button.
- Once finished, click “Mark Complete”.
The UT System Office of Human Resources can be reached by emailing firstname.lastname@example.org or calling 865-946-8847. Staff are available to answer questions about:
- Alternative Work Schedules
- Annual, Sick and Administrative Leave
- Online Training
Partners for Health TN is updating COVID-19 related information for state and higher education employees on state insurance plans. View the latest COVID-19 related health insurance information (PDF).
The Employee Assistance Program is available to all benefit-eligible UT employees and their immediate family members, offering free:
- Short-Term Counseling
- Financial Counseling
- Brief Legal Advice
In a March 24 virtual town hall event, Interim President Randy Boyd remained confident that the UT family will rise to this occasion and make something great in the face of adversity.
Please use this online portal to submit your ideas on how we can make UT an even better place to work and continue to make this the greatest decade in the history of UT.