Report Concerns

UT relies on everyone — students, faculty and staff — to speak up. Reporting concerns helps us maintain a safe, ethical and inclusive environment for all.

Key Reporting Policies

Explore key policies that guide our operations and community standards. For a comprehensive list, access the full UT System policy website.

How Do I Report a Concern?

Reporting Fraud, Waste and Abuse

Report Discrimination

Report Divisive Concepts

Report Child Abuse / Child Sexual Abuse

  • Child Abuse Hotline: 1-877-237-0004

Report Sexual Misconduct

  • UT System Title IX Office: 865-974-9600

Other Reporting Options

Think before you speak — employees who report acts to the compliance hotline must have a reasonable, good faith basis to make the report.

What Should I Report?

The following are examples of acts that should be reported.

Fraud

Includes theft of funds or property, document forgery, falsifying reports, unauthorized file changes or claiming pay for hours not worked.

Waste

Covers excessive or unnecessary spending, such as unused purchases or extravagant travel using university resources.

Abuse

Involves personal gain from university assets, misuse of authority or conflicts of interest — such as directing staff to perform non-University tasks.

Compliance

Includes violations of laws or UT policies, such as safety rules, HIPAA, fiscal misconduct or retaliation against those who report concerns.

Investigations

When the UT System Division of Audit and Compliance receives allegations of dishonesty or other irregularity by a UT employee or an outside contractor or vendor, we are required by university policy to conduct an investigation (see Policy FI0130 for details).

Departmental management should not attempt to conduct their own investigations nor alert suspected employees of an impending investigation.

In an investigation, our objectives include:

  • Verifying the facts
  • Maintaining objectivity and confidentiality
  • Determining responsibility
  • Recommending corrective actions to help ensure that similar actions do not occur in the future

Protection Under State Law

When addressing allegations of fraud, waste or abuse, the division does not reveal the identity of the person making the allegation; however, once an investigation begins, the identity of the reporter may be deduced by the activities being reviewed or the nature of the questions asked. Also, even though state law exempts our investigative files from being disclosed publicly, disclosure may be necessary if the information is requested by subpoena, court order, or a federal agency.

Independence

The division reports directly to the Audit and Compliance Committee of the UT Board of Trustees. This reporting relationship enables us to independently and objectively review matters involving any level of administration at the university.

Preventing Fraud in Your Department

Those who have undergone a fraud investigation understand how unsettling it can be to the department, employees and customers. By implementing the proper internal controls, you can take a proactive approach to preventing fraud, waste and abuse.

Examples of such controls include:

  • Creating a culture of honesty and ethics
  • Evaluating current processes and controls
  • Developing an appropriate oversight process

Contact the UT System Division of Audit and Compliance if you need assistance in reviewing processes, evaluating controls or conducting internal control training.