Procurement Services

The Office of Procurement Services facilitates ethical, efficient purchasing that supports the University’s mission of education, research and public service. Whether you’re a prospective vendor or a UT employee, our office connects you with the resources and guidance needed to navigate the procurement process successfully.

*Users may need to clear cache to view the updated bid list.

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Contact Us

Have questions about registering as a prospective supplier or doing business with UT? We’re here to help. Reach out to our team for guidance, support or assistance with your procurement needs.

Procurement Services

supplierinfo@tennessee.edu

865-974-3311

Supplier Newsletter

Stay informed with our monthly supplier newsletter—featuring events, updates, and helpful tips for doing business with UT.

Becoming a Prospective Supplier

The UT System’s Procurement Office is your resource for navigating business opportunities with the University. Whether you’re a current supplier or prospective vendor, we provide transparent, ethical, and accessible purchasing guidance.

Registering as a Prospective Supplier (bidder)

Register as a UT Supplier
View Registration Instructions

If you need to save your registration in-progress to finish later, click the “Save for Later” button at the top right of the portal. You’ll receive an email from dash-noreply@tennessee.edu (Subject: Supplier Registration Request Was Saved). To complete your registration, use the link provided in this email—not the original link.

After Registration is Complete (Important Next Steps)

Updating Your Oracle Profile

Do not attempt to edit supplier information in Oracle.

UT Bidders (prospective suppliers) should use the UPDATE ORACLE PROFILE FORM to add bidding contacts, add/update products and services categories, or add/update business classifications.

UT Payable Vendors (spend-authorized suppliers) may log into Payment Works to update bank account information, remit addresses, or accounting contacts.

Supplier Resources

In preparation to do business with the UT System, we encourage all suppliers to become familiar with the University’s procurement policies and procedures.

Procurement Tools and Support for UT Employees

Procurement Services helps UT employees navigate purchasing processes with ease. Find everything from purchasing procedures to supplier resources, all accessible on the UT System Central Hub.

Design and Construction Bid Opportunities

The UT System Department of Capital Projects oversees major construction, renovation and demolition projects across the University. New opportunities are posted on their website every Wednesday. (Smaller, single-trade projects are managed by UT Procurement Services.)

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Procurement FAQs

Check back frequently for updates. Email SupplierInfo@tennessee.edu if you have questions that are not addressed below.

Are Oracle and DASH the same platform?

Yes. DASH is UT’s internal name for the Oracle Cloud platform. You will see Oracle branding on the login screen and DASH branding inside the system.

What is my User ID for logging into the Oracle supplier portal?

The email address you used when you registered is your user ID.

What should I do if the password link in my Oracle welcome email has expired?

Navigate to the Oracle supplier portal login screen. Enter your email address in the User ID field. Click “Forgot Password.”

I am already registered in ORACLE. Do I need to register again for UT?

YES! Suppliers must register specifically for UT.

Multiple people from our company want to receive UT’s bids. Can we register separately in Oracle?

NO. It is best practice to have one company record with multiple contacts. If there are multiple records for the same company, it can take longer to award purchase orders.

  • OPTION 1: One person creates the registration request and adds other individuals on the contacts screen before submitting the registration request. See “Detailed Instructions for Registering as a Prospective Supplier (Bidder) in Oracle” on this webpage.
  • OPTION 2: One person creates and submits the registration request. Other employees can use the UPDATE ORACLE PROFILE FORM on this webpage to add more bidding contacts.

What information do I need to register?

Company Details Section:

  • Company name
  • Tax organization type (corporation, individual, partnership, government, foreign corporation, foreign individual, foreign partnership, foreign government, fiduciary, tax exempt organization)
  • Taxpayer ID (Businesses should use their Federal Employer Identification Number.)
  • Your name and email address

Contacts Section

  • Names and email addresses of other bidders for your company, if applicable.  Do not enter accounting contacts in Oracle.

Address Section:

  • Company’s primary (legal) address.

Business Classifications Section:

  • Companies may voluntarily report business classifications such as minority-owned business, woman-owned business, or others. If applicable, companies may select the certifying agency that corresponds with the classification.

Products and Services Section:

Should construction and design companies register in Oracle?

  • UT Procurement Services manages procurement processes for small construction projects, those that typically involve one trade. Construction and design companies that wish to receive invitations for such projects should register in Oracle.
  • UT Capital Projects manages major construction, renovation, and demolition projects for UT. UT Capital Projects posts their opportunities on their website each Wednesday.

What about payable vendors?

  • UT uses separate systems for bidders (prospective suppliers) and payable vendors (spend authorized suppliers).
  • UT Procurement Services uses Oracle (DASH) for bidding processes.
  • UT Accounts Payable uses Payment Works for payment processes. Suppliers are invited to register in Payment Works at the time they start doing business with UT, not in advance.

Should I be aware of Oracle-specific terminology?

Solicitations (RFQs, RFPs, and RFQ-Ss) are called “negotiations.”
Bidders are called “prospective suppliers.”
Payable vendors are called “spend authorized suppliers.”

Public Access to UT Procurement Records

UT is committed to open access and financial transparency. You can request records related to university purchases, contracts and expenditures by following our public records request process. Some records also available on our transparency page.