Procurement Services

The Office of Procurement Services facilitates ethical, efficient purchasing that supports the university’s mission of education, research and public service. Whether you’re a prospective supplier or a UT employee, our office connects you with the resources and guidance needed to navigate the procurement process successfully.

An artist uses a lift to paint a large UT mural on the side of a building.

Contact Us

Have questions about registering as a prospective supplier or doing business with UT?  Contact the procurement team for help.

supplierinfo@tennessee.edu

865-974-3311

 

For assistance with Payment Works, contact UT Accounts Payable:

accountspayable@tennessee.edu

Supplier Newsletter

Stay informed with our monthly supplier newsletter—featuring events, updates, and helpful tips for doing business with UT.

Becoming a Prospective Supplier

The UT System’s Procurement Office is your resource for navigating business opportunities with the university. We provide transparent, ethical, and accessible purchasing guidance for suppliers.

Register as a Prospective Supplier (bidder)

Register as a UT Bidder
1-Page Time-Saving Instructions

If you need to save your registration in-progress to finish later, click the “Save for Later” button at the top right of the portal. You’ll receive an email from dash-noreply@tennessee.edu (Subject: Supplier Registration Request Was Saved). To complete your registration, use the link provided in this email—not the original link.

Finish Setting Up Your Supplier Profile

Share Your Capability Statement

Submit your company’s capability statement or brochure so we may post it for our buyers.

Update Your Oracle Profile

Do not attempt to edit supplier information in Oracle.

UT Bidders (prospective suppliers) should use the UPDATE ORACLE PROFILE FORM to add bidding contacts, add/update products and services categories, or add/update business classifications.

UT Payable Vendors (spend-authorized suppliers) may log into Payment Works to update bank account information, remit addresses, or accounting contacts.

Supplier Webinars & Meetings

Become familiar with UT’s procurement policies and procedures through our webinars.

Supplier Bidding Instructions

For help navigating the Oracle platform to create bid responses, view the following resources.

Procurement FAQs

Check back frequently for updates. Email SupplierInfo@tennessee.edu if you have questions that are not addressed below.

What is my User ID for logging into the Oracle supplier portal?

Your user ID is the email address you used to create your Oracle profile.

What information do I need to register as a prospective supplier?

Company Details Section:

  • Company name
  • Tax organization type (corporation, individual, partnership, government, foreign corporation, foreign individual, foreign partnership, foreign government, fiduciary, tax exempt organization)
  • Taxpayer ID (Businesses should use their Federal Employer Identification Number.)
  • Your name and email address

Contacts Section

  • Names and email addresses of other bidders for your company, if applicable.  Do not enter accounting contacts in Oracle.

Address Section:

  • Company’s primary (legal) address.

Business Classifications Section:

  • Companies may voluntarily report business classifications such as minority-owned business, woman-owned business, or others. If applicable, companies may select the certifying agency that corresponds with the classification.

Products and Services Section:

Should construction and design companies register in Oracle?

  • UT Procurement Services manages procurement processes for small construction projects, those that typically involve one trade. Construction and design companies that wish to receive invitations for such projects should register in Oracle.
  • UT Capital Projects manages major construction, renovation, and demolition projects for UT. UT Capital Projects posts their opportunities on their website each Wednesday.

When my company becomes a prospective supplier, am I also set up as a spend-authorized supplier?

  • No. UT uses separate systems for bidders (prospective suppliers) and payable vendors (spend authorized suppliers). UT’s payment platform, Payment Works, is managed by the UT Accounts Payable office.
  • At the time a supplier begins to do business with UT, a university employee will initiate an invitation to register in Payment Works.

Design and Construction Bid Opportunities

The UT System Department of Capital Projects oversees major construction, renovation and demolition projects across the university. New opportunities are posted on their website every Wednesday. (Smaller, single-trade projects are managed by UT Procurement Services.)

Silhouette of the steel infrastructure of a building being constructed, against a bright blue sky in the background.

Public Access to UT Procurement Records

UT is committed to open access and financial transparency. You can request records related to university purchases, contracts and expenditures by following our public records request process. Some records also available on our transparency page.